Document Scanning & Conversion Services
Document Imaging is for Work, Paper is for Play
Are you in need of services to convert your paper-based information to digital images or microfilm/microfiche to image format but faced with a pressing deadline, staffing or equipment issues, or the reality that you just need help from an expert? Turn to ProperCC Conversion Services for help.
ProperCC's services offer exceptional solutions at an affordable price - providing dramatic improvements in your productivity, security and efficiency for your organization's vital data. Transfer paper, microfilm, microfiche and aperture cards to flexible digital formats and media. Update outdated media to open standards and formats and merge disparate systems into one versatile operation.
ProperCC provides these services to organizations in a variety of industries, including:
| Industries & Applications | Document Types & Areas of Expertise |
| Accounts Payable | Invoices, Packing Slips, Receivers, Purchase Orders, Change Orders |
| Call Centers | Product Manuals, Data Sheets |
| Consulting | Knowledge Management |
| Customer Service | Bills of Materials, Invoices, Purchase Orders, Change Orders, e-mails |
| Distribution | Customer Service |
| Finance and Accounting | Checks, Invoices, Purchase Orders, Change Orders, Summary Sheets, GL/AR/AP/Fixed Asset/Inventory Reports |
| Financial | Accounting, Brokerage & Mortgage |
| Food Services and Distribution | Accounting, Finance, Customer Service |
| Government | Services & Regulations |
| Higher Education | Student Records, Finances & Grants |
| Human Resources | Applications, Resumes, Employee Files (change of address, benefit election forms, 401 enrollments, Flexible Spending, etc.) |
| Insurance | Applications & Claims |
| Legal | Litigation & Case Files |
| Manufacturing | Finance and Operations, R&D and Engineering |
| Medical and Healthcare | HFCA 1500, UB92, Dental Claim Forms, Patient Records, Clinical Data, Charts, Transcriptions |
| Not-for-Profit | Finance and Accounting, Applications, Grants |
| Pharmaceutical and Life Sciences | NDA Submissions, Supporting Documentation |
| Publishing and Circulation | Bureau of Audit and Circulation |
| Sarbanes-Oxley (or other compliance) | Disclosure Controls Documents, Internal Controls Matrices, Testing Procedures and Results, and Remedial Actions |
| Trucking and Transportation | Proof of Delivery, Checks, Manifests, Bills of Lading, Invoices |
Document Scanning Services and Offerings
- Cost Assessment and ROI Analysis
- Back File Conversion
- High Speed Document Image Capture
- Day Forward Outsourcing Agreement
- Full Text Optical Character Recognition (OCR) & File Indexing
- Electronic File Conversion & Discovery
- Document Imaging/Management Application Integration
- Custom Application Utility Design, Development & Implementation
- Day Forward Turnkey Image Management & Hosting Solution
- Secure Document Retention and Destruction
About the Process
Conversion from paper and microfilm/microfiche to image isn't always as simple as just scanning perfect original documents. Working with an expert like ProperCC ensures careful consideration is given to details such as:
- Document preparation
- Quality control
- Workflows
- Minimization of manual labor resources
- Subjective or objective coding techniques
- Long-term storage of both microfilm originals and the corresponding images
- Overall project management
Additionally, ProperCC can help organizations in the investigatory stages of this initiative take into account important factors such as:
- Business and legal ramifications of long-term storage mediums (WORM, SAN, etc.) used to archive the image
- Company policies and enforcement practices regarding document retention schedules of originals and the corresponding imaged version
- Integration with e-mail, ERP, line-of-business systems or any other form of electronic information repositories
Learn more about the different categories of conversion below. To find out more or to explore how you can benefit from these services, contact ProperCC at 1.866.837.8454 or e-mail us!
Paper to Digital
Paper to Digital Conversion Services from ProperCC converts your existing paper documents to digital imaging files in a choice of file formats, including but not limited to: TIFF, JBIG, JPEG and PDF.
Text files that include vital indexing information (used to retrieve the documents) can be included with the image files on a variety of media options, including CD-ROM, DVD, and 4mm DAT tape. The images and associated text files can then be imported into your imaging system for instant retrieval throughout your enterprise!
Film to Digital
Film to Digital Conversion Services from ProperCC converts your existing microfilm, microfiche and aperture cards into digital imaging files in a choice of file formats, including but not limited to: TIFF, JPEG and PDF.
Text files that include vital indexing information (used to retrieve the documents) can be included with the image files on variety of media options, including CD-ROM, DVD, and 4mm DAT tape. The images and associated text files can then be imported into your imaging system for instant retrieval throughout your enterprise!
Digital to Digital
Digital to Digital Conversion Services from ProperCC changes the format of your image data from one manufacturer's image format to another or to an industry standard TIFF Group IV, PDF, JPEG, etc.